Creating a Table of Contents

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Revision as of 00:41, 28 February 2007

Contents 1 Introduction 2 What is Needed to Create a Table of Contents 3 Manipulating a Table of Contents 4 Personalized Styles 4.1 Identifying the headings of the Table of Contents 4.2 Positioning the Table of Contents 4.3 Creation of the Table of Contents 4.4 Updating a Table of Contents 4.4.1 Updating Using The Insert Index Window 4.4.2 Actualisation directement dans le texte 4.4.3 Updating via Index window 4.4.4 Updating directly in the text 4.5 Création d'hyperliens dans la table des matières 4.6 Suppression de la table des matières 5 Aspect de la Table des matières 6 Bons tuyaux à connaître

Introduction

What is more interesting than seeing the structure of a document when one is in the midst of writing it. What is more practical than easily finding, in a document of 100 or 1000 pages, the location of a chapter or a subsection.

It is possible to achieve that very simply with NeoOffice's Writer component, thanks to the Tables of Contents. Their manipulation is extremely simple, contrary to appearances.

It is important to keep in mind the different elements which are involved in order for NeoOffice to create this Table of Contents and keep it up-to-date.

In the first place, it is important to understand that for Writer, a Table of Contents is an index like other indexes. Thus the tools that direct the Table of Contents found in the Index tools.

The secon thing to keep in mind is that Writer doesn't use the terms "Title" or "Sub-title," but refers instead to Chapter and Level. For example, the Outline Numbering... command in the Tools menu is used in creating Tables of Contents and all the heading levels.

What is Needed to Create a Table of Contents

In order to construct a Table of Contents, Writer must know on what to base the structure of the document, that is to say which titles it is to include in the flow of the document.

Aas we have seen above, Writer calls these titles chapters.

Here, it is important to understandthat Writer, in itself, is incapable of differentiating between text and title, sub title, sub-sub title, etc. It is by using paragraph styles that we can tell Writer which is which. Without these style sheets, NeoOffice will be incapable of creating a table of contents.

In other words, it is necessary that your titles—those which will be used to create the desired table of contents—are styled correctly. Whether you use your own styles or the existing styles does not matter.

Then, NeoOfice needs to know where to place this table of contents.

Finally, NeoOffice needs to know what form to give it (what title levels to include, style of the text, columns, etc.)

We will discuss each of these tasks below.

Manipulating a Table of Contents

By default, Writer uses the pargraph styles "Heading 1," "Heading 2," through "Heading 10" to construct a table of contents. You can see this by going to the Tools menu and choosing Outline Numbering.... If it is not already active, click on the Numbering tab. In the column on the right is a list of the 10 styles that are available for reference.

These ten styles correspond to levels: Style 1=Level 1= e.g. Country
Style 2=Level 2= e.g. Cities
Style 3=Level 3= e.g. Streets
Style 4=Level 4= e.g. Building/Street Address
etc.

They would appear in the table of contents as follows:

•United Kingdom (level 1)
   ••London (level 2)
      •••Bridge Street
         ••••1. Cafe Nero, 1-2 Bridge Street (level 4)
         ••••3. Boots, 11 Bridge Street
      •••Downing Street (level 3)
   ••Cambridge(level 2)
   ••Oxford  (level 2)
      •••Mansfield Road (level 3)
•Canada
   ••Toronto
       •••Don Valley Parkway
   ••Montreal
•United States

Personalized Styles

While you can use the default styles to specify the titles which are to be included in the table of contents, you can use any paragraph styles:

1. Create a paragraph style
2. Under the Tools menu, chose Outline Number....
3. Click on the Numbering tab
4. choose the level you want the style applied to
5. Choose the style you want applied to this level in the Paragraph Style drop down menu
6. —> Writer will add this style to the right hand column
7. You can can choose the type of numbering for this level of title from the Number drop down
8. You can also define the character style to use, the character (point, caret, etc.) that will appear between the number (or letter) and your titles, etc.
9. —> Writer reflects the changes you make in the right column, which shows you how the table of contents will be formatted.
10. Repeat these steps to define all the needed paragraph styles.

To save time, create all of the needed paragraph styles for your headings and then open the Outline Numbering... window to define the table of contents.

Note: When defining paragaph styles for headings, remember to set the Numbering Style (In the Numbering tab of the Format Paragraph window) to "None." Numbering must be set in the Outline Numbering... window to devine the table of contents.

Identifying the headings of the Table of Contents

Construct your document using these paragraph styles (either the default ones or those which you have defined), or apply these styles to your existing document.

Once you have done this, you are ready to construct the table of contents.

Positioning the Table of Contents

1. Place the cursor where you want the table of contents to appear.
2. Under the Insert menu, choose Indexes and Tables and then Indexes and Tables...
3. -> Writer opens the Insert Index/Table window

Note: Writer considers the table of contents, like the bibiliography, to be an index.

Creation of the Table of Contents

1. In the Insert Index/Table window (see above), choose the Index/Table tab
2. Choose Table of Contents in the "Type" drop-down menu
3. You may give the table of contents a name in the first input field
4. You can "protect" the table of contents from manual editing by checking the Protected against manual changes. This is usually a good idea.
5. If it is a general table of contents, that is to say covering the whole document, choose Entire Document in the section {{section|Create Index/Table}]
6. In this same section, choose the level of inclusion. Even if you use ten heading levels in your document, you can choose to only include (evaluate) a certain number of levels in the Table of Contents. (For example, enter "1" if you only want to include chapter headings)
7. In the Create from section, only check the Outline box
8. Click on OK
9. —>NeoOffice inserts a table of contents for your document at the cursor.

Updating a Table of Contents

There are two methods of updating a Table of Contents, one of which is analogous to the one used for creating a Table of Contents, and the other by working directly in the text.

Updating Using The Insert Index Window

This procedure is the same as that for creating a Table of Contents, and it is useful if you want to modify the structure of the table, for example, if you want to change the number of heading levels. (Attention, this is only possible if you have placed the cursor in the text of the Table of Contents)

1. Place you cursor in the texte of the Table of Contents you want to edit
2. Open the Insert Indexes and Tables window (Click on the Insert menu, then Index then
3. Optional: Modify certain settings if neceesaire,
4. Click OK
5. -> NeoOffice will update your Table of contents.

Or

1. Right click or Ctrl-Click in any part of the table.
2. In the contextuatl menu that appears, choose the Edit Index
3. The Insert Index windwo opens
4. Make the modifications you want
5. Click on OK

-> In this case, NeoOffice updates your Table of Contents.

Note: if you work with a master document, you updating "everything" (by choosing option

NeoOffice actualise votre table des matières.

Note : si vous travaillez avec un document maître, l'actualisation de « Tout » (élément du menu contextuel obtenu en maintenant un clic sur l'icône du Navitagateur du document maître) a également pour effet d'actualiser la table des matières.-->

Actualisation directement dans le texte

Si vous ne devez pas modifier la structure de la table des matières, c'est-à-dire si vous ne devez pas modifier le numéro des niveaux par exemple, il est possible d'actualiser la table en faisant simplement un clic droit, ou Ctrl-clic, en un point quelconque de la table et en choisissant dans le menu contextuel qui apparaît l'entrée Actualiser l'index

1. 1. 1. 1. 1. Valterb changing for the above paragraph

Updating the Table of Contents is possible following two different procedures: the first is done following the same procedure described for inserting a Table of Contents, while the other is directly inside the text.

Updating via Index window

The procedure is the same of what you have done for inserting a Table of Contents, and it is usefull if you need to change Table of Contents structure, like if you need to change the number of chapter levels you want in the Index (attention: this procedure works only if you put the cursor within the Table of Contentd before starting it)

1. Put the cursor within the Table of Contents you are going to update,
2. Open The window Insert Index from Insert/Index/Table of Contents menu,
3. Opzially: Edit rules you need,
4. Click on OK.

—> NeoOffice will update your Table of Contents.

Note: if you are working with Master Documents, you can update everithing, Table of Contents included) clicking on the icon that is present in the navigator window) and choosing "all".

Updating directly in the text

If you don't nedd to change the Table of Contents structure, i.e. you don't need to change the number of levels that have to be visualize in the Table of Contents, it's possible update it simply right-clicking (or ctrl-click) within a pnt of the Index and than choose Update Index/table

end of valterb modification#####

Création d'hyperliens dans la table des matières

Les différents niveaux d'une table des matières peuvent être transformés en hyperliens, ce qui permet d'atteindre les titres correspondants d'un simple clic. Pour cela :

• Faites un clic droit (ou Ctrl-clic) dans la table des matières et choisissez Éditer l'index.
• Cliquez sur l'onglet Entrées.
• Dans la section Niveau choisissez le niveau auquel vous voulez associer un hyperlien.
• Dans la section Structure, cliquez sur la case vide qui précède le bouton E puis cliquez sur le bouton Hyperlien. Un bouton DH apparait dans cette case.
• Cliquez dans la case vide qui suit le bouton E, puis sur le bouton Hyperlien. Un bouton FH apparait dans la case.

N.B Si vous cliquez sur le bouton Tous le même format est appliqué à tous les niveaux de la table, ce qui n'est pas toujours satisfaisant. Il vaut parfois mieux réitérer le processus pour chaque niveau séparément.

• Cliquez sur OK.

Suppression de la table des matières

Notez que la destruction d'une table des matières n'entraîne ni la destruction des styles de paragraphes affiliés, ni les titres de votre document.

S'assurer que la Table des matières n'est pas protégée contre toute manipulation :

1. Placer le curseur dans la Table des matières à détruire,
2. Ouvrir la boîte de dialogue « Insertion d'index » (menu Insertion > Index > Index…),
3. Dans l'onglet « Index », s'assurer que la case « Protégé contre toute modification manuelle » est bien décochée,
4. Cliquer sur le bouton « OK » pour prendre en compte le changement

Maintenant que la Table des matières n'est plus protégée, on peut la détruire comme n'importe quel autre texte :

1. Placer votre curseur juste avant cette table des matières,
2. Trouver à l'aide de l'ascenseur vertical la fin de la Table des matières,
3. Tout en maintenant la touche Majuscule, cliquer à la fin de la Table des matières,
4. —> Cela doit avoir pour effet de sélectionner toute votre Table des matières
5. Cliquer sur la touche Effacement.
6. —> NeoOffice supprime la Table des matières sélectionnée.

Aspect de la Table des matières

Les titres de la Table des matières peuvent avoir un aspect différent des titres dans votre document.

(procédure pour régler l'affichage d'une tdm)

1. 1. 1. 1. 1. Valterb adding

Titles shown on the Table of Contents can have a look different form the look that chapters tile have inside the document. The index title linked to chapter level 1 has a paragraph style called Index 1, the index title linked to chapter level 2 has a paragraph style called Index 2</tt>, etc. So if you want to change the typographic style of the Table of Contents you can do it as you usually do for changong paragraph styles.

End of Valterb adding#####

Bons tuyaux à connaître

(quelques bons tuyaux) -->