Importing and Exporting Comma and Tab Delimited Files

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-{{Fixme}}+The file type Text CSV (Comma Separated Values) separates data fields by using delimiters such as commas, tabs, etc. Using the CSV format in NeoOffice allows you to import the data of a text file into a spreadsheet (in order to use the document as a database, for example). Conversely, you can export the data of a spreadsheet to a CSV-formatted file for use in a text document.
-The file type Text CSV (Comma Separated Values) separates data fields by using delimiters such as commas, tab, etc. Using the csv format in NeoOffice allows you to import the data of a text file into a spreadsheet (in order to use the document as a data base, for example). Conversely, you can export the data of a spreadsheet to a csv formatted file for use in a text document.+
==Importing a Text File into Calc== ==Importing a Text File into Calc==
To import a file saved in <tt>.txt</tt> or <tt>.csv</tt> format, follow the steps below: To import a file saved in <tt>.txt</tt> or <tt>.csv</tt> format, follow the steps below:
* In the {{menu|File}} menu, choose {{menu|Open…}}. * In the {{menu|File}} menu, choose {{menu|Open…}}.
-* In the dialog which opens, in the {{section|File type}} drop-down menu, choose {{prefName|Text CSV}}.+* In the dialog which opens, in the {{prefName|File type}} drop-down menu, choose {{prefName|Text CSV}}.
* Select the file you want to import and click {{button|Open}}. * Select the file you want to import and click {{button|Open}}.
* In the {{window|Text Import}} dialog, select the row from which you want to import the text and the separator used in the file which you import, e. g. {{prefName|Tab}}. * In the {{window|Text Import}} dialog, select the row from which you want to import the text and the separator used in the file which you import, e. g. {{prefName|Tab}}.
-* In the {{section|Fields}} section, choose the {{prefName|Column type}} for each column. You can hide some columns, they will not be imported.+* In the {{section|Fields}} section, choose the {{prefName|Column type}} for each column. You can also hide some columns and they will not be imported.
* Click {{button|OK}}. * Click {{button|OK}}.
-'''N.B''' If the file has the <tt>.csv</tt> extension, you simply double-click it to display the {{window|Text Import}} dialog.+'''N.B''' If the file has the <tt>.csv</tt> extension, you can simply double-click it in the Finder to display the {{window|Text Import}} dialog. '''In order for import to work properly, a file must''' either have the <tt>.txt</tt> extension and be opened using the steps above, or have a <tt>.csv</tt> extension. If your file does not have a filename extension, or has an extension other than <tt>.txt</tt> or <tt>.csv</tt>, NeoOffice will not show the {{window|Text Import}} and will open the document as a text file in Writer instead.
==Exporting a Spreadsheet as a CSV File == ==Exporting a Spreadsheet as a CSV File ==
-* In the spreadsheet you want to save as a Text CSV file, choose the {{menu|File}} menu, then the {{menu|Save as…}} submenu.+* In the spreadsheet you want to save as a Text CSV file, choose the {{menu|File}} menu, then the {{menu|Save As…}} item.
-* A dialog opens. In the {{section|File type}} drop-down menu choose {{prefName|Texte CSV (.csv)}}.+* A dialog opens. In the {{section|File type}} drop-down menu choose {{prefName|Text CSV (.csv)}}.
* Select {{prefName|Edit filter settings}} * Select {{prefName|Edit filter settings}}
-* Give a name to your document and choose the location where you want save it. Click {{button|Save}}.+* Give your document a name and choose the location where you want save it. Click {{button|Save}}.
-* In the window where you are asked for confirmation, click {{button|Yes}} to save the file in Text CSV format.+<!-- * In the window where you are asked for confirmation, click {{button|Yes}} to save the file in Text CSV format. -- I don't see this confirmation window, so hiding -->
-* In the {{window|Export of text files}} window, choose the {{section|Character set}}, e. g. {{prefName|Unicode (UTF-8)}} and the {{section|Field delimiter}}, e. g. {{prefName|{Tab} }}.+* In the {{window|Export of text files}} window, choose the {{prefName|Character set}}, e.g. {{prefName|Unicode (UTF-8)}} and the {{prefName|Field delimiter}}, e. g. {{prefName|{Tab} }}.
* Click {{button|OK}}. * Click {{button|OK}}.
* The file can be converted into <tt>.txt</tt> format by changing the extension in the Finder: select the file, then press {{key|Return}} or {{key|Enter}} and replace <tt>.csv</tt> with <tt>.txt</tt>. * The file can be converted into <tt>.txt</tt> format by changing the extension in the Finder: select the file, then press {{key|Return}} or {{key|Enter}} and replace <tt>.csv</tt> with <tt>.txt</tt>.
- 
{{botlangbarEN|[[Fr:Importer et Exporter des Fichiers Texte CSV dans Calc|Français]] [[It:Importare_file_delimitati_da_virgole_o_tabulazioni|Italiano]]}} {{botlangbarEN|[[Fr:Importer et Exporter des Fichiers Texte CSV dans Calc|Français]] [[It:Importare_file_delimitati_da_virgole_o_tabulazioni|Italiano]]}}
[[Category:Tips and Hints]][[Category:NeoOffice]] [[Category:Tips and Hints]][[Category:NeoOffice]]

Revision as of 22:09, 26 July 2007

The file type Text CSV (Comma Separated Values) separates data fields by using delimiters such as commas, tabs, etc. Using the CSV format in NeoOffice allows you to import the data of a text file into a spreadsheet (in order to use the document as a database, for example). Conversely, you can export the data of a spreadsheet to a CSV-formatted file for use in a text document.

Importing a Text File into Calc

To import a file saved in .txt or .csv format, follow the steps below:

  • In the File menu, choose Open….
  • In the dialog which opens, in the File type drop-down menu, choose Text CSV.
  • Select the file you want to import and click Open.
  • In the Text Import dialog, select the row from which you want to import the text and the separator used in the file which you import, e. g. Tab.
  • In the Fields section, choose the Column type for each column. You can also hide some columns and they will not be imported.
  • Click OK.

N.B If the file has the .csv extension, you can simply double-click it in the Finder to display the Text Import dialog. In order for import to work properly, a file must either have the .txt extension and be opened using the steps above, or have a .csv extension. If your file does not have a filename extension, or has an extension other than .txt or .csv, NeoOffice will not show the Text Import and will open the document as a text file in Writer instead.

Exporting a Spreadsheet as a CSV File

  • In the spreadsheet you want to save as a Text CSV file, choose the File menu, then the Save As… item.
  • A dialog opens. In the File type drop-down menu choose Text CSV (.csv).
  • Select Edit filter settings
  • Give your document a name and choose the location where you want save it. Click Save.
  • In the Export of text files window, choose the Character set, e.g. Unicode (UTF-8) and the Field delimiter, e. g. {Tab} .
  • Click OK.
  • The file can be converted into .txt format by changing the extension in the Finder: select the file, then press Return or Enter and replace .csv with .txt.


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