Creating a Simple Data Entry Form

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Revision as of 03:27, 19 September 2007 (edit) Lorinda (Talk | contribs) (add section on entering data to be used in future tutorials) ← Previous diff		Current revision (13:04, 23 January 2009) (edit) (undo) Lorinda (Talk | contribs) (→Creating the Form - specify that the form disappears temporarily at the end of the process.)
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	#:-->''The {{Window|Form Wizard}} window appears		#:-->''The {{Window|Form Wizard}} window appears
	#In the {{prefName|Tables or Queries}} drop down, select '''Table: Locations'''		#In the {{prefName|Tables or Queries}} drop down, select '''Table: Locations'''
-	#Since we want all the fields to appear, click on the {{Button|>>}} button#:''-->All the fields appear in the {{Section|Fields in the Form}} column	+	#Since we want all the fields to appear, click on the {{Button|>>}} button
-	#:Note: If you wanted only certain fields on the form, you would select the fields in the {{Section|Available Fields}} collumn and then click the {{button|>}} button.	+	#:''-->All the fields appear in the {{Section|Fields in the Form}} column
		+	#:Note: If you wanted only certain fields on the form, you would select the fields in the {{Section|Available Fields}} column and then click the {{button|>}} button.
	#Click {{Button|Next>}}		#Click {{Button|Next>}}
	#We don't need a subform for this form, so click {{Button|Next>}} again.		#We don't need a subform for this form, so click {{Button|Next>}} again.
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	#Choose to either {{prefName|work with the form}} (to begin data entry) or {{prefName|Modify the form}} (to alter the form layout.)		#Choose to either {{prefName|work with the form}} (to begin data entry) or {{prefName|Modify the form}} (to alter the form layout.)
	#Click {{Button|Finish}}		#Click {{Button|Finish}}
-	#:''-->The {{Window|Form Wizard}} window will disappear. It will appear as though Neo has hung, but be patient. In a few seconds, the new form will appear .	+	#:''-->The {{Window|Form Wizard}} window will disappear. Then the form itself will disappear. It will appear as though Neo has hung, but be patient. In a few seconds, the new form will reappear .
	==Entering Data==		==Entering Data==

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Current revision

Creating the Form

While data can be entered directly into the tables, it is often much easier to use a form. Here we will make a Locations Data Entry form, to enter information on different locations visited by the birdwatcher using the database.

1. Open the database document
2. In the Database column of the main database document window, click on Forms
3. In the Tasks section, click on Use Wizard to Create form...

   -->The Form Wizard window appears

4. In the Tables or Queries drop down, select Table: Locations
5. Since we want all the fields to appear, click on the >> button

   -->All the fields appear in the Fields in the Form column

   Note: If you wanted only certain fields on the form, you would select the fields in the Available Fields column and then click the > button.

6. Click Next>
7. We don't need a subform for this form, so click Next> again.
8. Choose an arrangement in the Arrangement of Main Form. I opted for the farthest right arrangement, described as In Blocks - Labels Above
9. Click Next>
10. Choose a data entry mode. I opted for The form is to display all data.
11. Leave all the check boxes unchecked, unless you want those restrictions
12. Click Next>
13. Select the Background color and effects you desire
14. Click Next>
15. Enter a name for the Form. I chose Locations Data Entry
16. Choose to either work with the form (to begin data entry) or Modify the form (to alter the form layout.)
17. Click Finish

    -->The Form Wizard window will disappear. Then the form itself will disappear. It will appear as though Neo has hung, but be patient. In a few seconds, the new form will reappear .

Entering Data

If you are actually creating a database while following the tutorial, you will need to enter some data to be used in later exercises. Make sure that the form is not in Design Mode (If the blue drafting triangle on the toolbar is highlighted, click it to turn Design Mode off). Enter the following data for two locations:

LocationName	City	County	StateOrProvince	Country	TerrainType	WaterType	Comments
Erehwon	Rienville	Utopia	AA	Imaginarium	Beach	Ocean	Test location
Clamath Falls	Atlantis	Shangrila	BZ	Arturus Prime	Woods	River	Test Location