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User:Lorinda/In-Progress
From NeoWiki
Using Templates Without Data Sources
Sometimes you want to insert data such as name, address, etc. into a standard document without resorting to a data source. This article describes how to do so, using some of the many field types available in NeoOffice Writer.
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Predefined Fields
NeoOffice includes several pre-defined fields that can be easily entered into any document. These include: date, time, page number, and page count. To insert these fields:
- Click at the spot where you want the field inserted
- Go to the Insert menu and choose Fields
- Select the field type you want to insert
-->The field is inserted
Document Specific Fields
NeoOffice also includes some fields that make use of information from the Properties window. (You can set the document properties by going to the File menu and choosing Properties....)Three of these fields are available directly from the menu bar by choosing the Insert menu and then Fields, following the instructions above.
More fields related to document properties are available by doing the following:
- Click at the spot where you want the field inserted
- Go to the Insert menu and choose Fields
- Choose Other...
- -->The Fields window opens
- Click on the Document or DocInformation tab near the top of the menu.
- Which tab you need will depend on which field you want to insert.
- Select the type of field you want from the Type columne
- If necessary, choose the specific field from the Select column.
- If needed, select the desired format from the Format column.
N.B. Not all the fields available in these two tabs are from the Document Properties window. Some of the fields in these two tabs are discussed elsewhere in this wiki. See Related Links below.
User Fields
You can also insert User-defined fields. To do so;
- Under the Insert Menu, choose Fields and then Other...
- Click on the Variables tab
- Select User Field in the Type column
- Choose the desired field format in the Format column
- -->Note that Additional formats... opens a dialog box allowing you to choose other formats, include date formats.
- Enter a Name for the field in the appropriate box
- -->Note that there cannot by any spaces in the field name.
- Click on the green check symbol to create (but not insert) the field
- -->To delete a field, select it in the Selection and click on the red x.
- To insert the field at the cursor point, click on the Insert
- -->If you want the field contents to be hidden in the document, check the Invisible box before clicking Insert.
- Create as many fields as needed, then click Close
Formatting Field Displays
To format the way a field appears in your document, right-click or control-click on the field and choose Fields... from the contextual menu. A dialog box will appear, allowing you to modify the appearance of the field.
Concerning Date Fields
In the Edit Fields window for Date fields, you will have a choice between Date (fixed) and Date. Date (fixed) will insert today's date, or a date with a specified offset from today. That date will remain fixed, regardless of when the document is opened. Date will insert a date that is updated each time the document is opened.
