Creating an Index

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An Index is a list of key words put at the end of the document, allowing readers to easily find items of interest.

Contents

[edit] Inserting Index Entries

  • Select the word (or the group of words) you want to include in the index. If you don't want to include all the occurrences of the word, you can place the cursor in the word without selecting it.
  • Go in the Insert menu, then in the Indexes and Tables sub-menu, and choose Entry…. The Insert Index Entry window opens.
  • If you wish, you can define a 1st key, e.g. proper nouns and possibly a 2nd key (friends, family, places, etc) in order to sort the entries of the index.
  • Select Apply to similar texts and if you want, Whole words only and Match casse.
  • Click the Insert button.
(You can leave the Insert Index Entry window open until all the entries are included).

[edit] Creating the Index

  • Go to the end of the document.
  • Insert a page break. In order to do that:
    • Choose the Insert menu then the Manual break… sub-menu.
    • In the dialog which appears choose in the Type section the Page break option and in the Style pop-up menu the index option.
    • Click OK.
The cursor appears automatically in the new page.
  • Choose the Insert menu, then the Indexes and Tables sub-menu and the Indexes and Tables item.
  • In the Insert Index/Table window, under the Index/Table tab:
    • Give your index a name,
    • In the Type section choose Alphabetical Index,
    • In the Options check the Combine identical entries box,
The other checkboxes allow you to combine identical entries with a separator and to distinguish upper and lowercase entries. You can also change the (gloomy) color of the background.
One interesting option is to use a concordance file, that is a list of words you want to include in your index. This options is decribed in NeoOffice's online help. With a Writer document open, go to the Help menu and choose NeoOffice Help. Type "Edit Concordance File" in the search box, and double click the entry below when it appears.
  • Click OK.

[edit] Updating and modifying the index

To add, modify or delete entries in the index, follow these steps:

Place the cursor in your text on the entry you want to add, modify or delete.

  • To add it, follow the method described in the first section of this article.
  • To modify or delete it:
    • Right click (or Ctrl-click) in the index, then select Update Index/Table.
    • In the dialog which opens, modify the text then click OK.

or

  • Delete the entry by clicking the Delete button.

To save those modifications and update the index:

  • Right click (or Ctrl-click) in the index and select Update Index/Table.

or

  • In the Navigator window, click the arrow on the left of the Indexes item,
    • Right click (or Ctrl-click) the title of your index and choose the Index entry in the pop-up menu. Click Update….

[edit] Deleting an Index

Two methods are available:

  • Right click (or Ctrl-click) in the index, then select Delete Index/Table.
  • In the Navigator window, click the arrow on the left of the Indexes item,
    • Right click (or Ctrl-click) the title of your index and choose the Index entry in the pop-up menu. Click Delete.


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